Streamline Compliance and Simplify Email Management
Complete Email Archiving for Businesses and Service Providers
MailStore is a leading email archiving solution for businesses and service providers, trusted by thousands of organisations in over 100 countries. It securely stores exact copies of all sent and received emails in a central archive, helping businesses meet compliance requirements, including GDPR, reduce email server load, and ensure fast, easy access to email history.
Quick to install and low-maintenance, MailStore cuts storage needs by up to 70% through smart de-duplication and automated retention policies. IT teams save time, backups are faster, and compliance is simpler. End-users benefit from lightning-fast search, one-click restore, and seamless Outlook integration, allowing them to find or recover emails instantly without IT support.
Certified, reliable, and compatible with nearly all email systems, MailStore delivers secure, efficient, and effortless email archiving for modern businesses.
Features and benefits that directly impact the organisations and individuals using MailStore:
| Centralised Email Archive | Provides a single, secure repository for all emails, making it easy to find and access past communications. |
| Fast Full-Text Search | Allows users to quickly and efficiently search through their entire email history, regardless of the email client or original storage location. |
| Outlook Add-in | Integrates seamlessly with Microsoft Outlook, providing users with direct access to the archive from within their familiar email client. |
| Web Access | Enables access to the email archive via a web browser from any location, offering flexibility for remote access and users without Outlook. |
| Mobile Access (via Web) | Provides access to the archive on mobile devices through a web browser, allowing users to retrieve emails on the go. |
| One-Click Restore | Allows users to easily restore archived emails back to their original mailbox, minimising disruption and data loss. |
| Reduced Mailbox Size | Offloads older emails from the primary email server, reducing mailbox sizes and improving email server performance. |
| Legal Hold Functionality | Enables administrators to place specific emails or user mailboxes under legal hold, preventing deletion and ensuring compliance with legal requirements. |
| Compliance with Regulations | Helps organisations meet various legal and regulatory compliance requirements regarding email retention and accessibility (e.g., GDPR, SOX) |
| Data Security and Integrity | Archives emails in a tamper-proof manner, ensuring the integrity and authenticity of archived data. |
| Journaling Support | Can archive emails directly from the mail server journal, ensuring that all emails are captured, even those that users might delete from their inboxes. |
| Export Functionality | Allows administrators to export archived emails in various formats for legal discovery or other purposes. |
| Protection Against Data Loss | PST files are risky and hard to manage. MailStore Server safely archives and backs them up in one central place for easy access and peace of mind. |
MailStore has a dedicated partner program for resellers:
| Recurring Revenue Streams (if offering hosting) | If resellers offer hosted MailStore solutions, they can generate recurring revenue through subscription models. |
| Perpetual Licensing Model | Provides upfront revenue opportunities with the initial sale of licenses. |
| Expand Product Portfolio | Offer a valuable and in-demand email archiving solution to your clients, diversifying your product offerings and attracting new customers. |
| Competitive Pricing and Margins | MailStore is known for its competitive pricing, allowing resellers to offer attractive solutions while maintaining good profit margins. |
| Sales and Marketing Support | Access marketing materials, sales tools, training resources, and partner portal provided by MailStore to support your sales efforts. |
| Technical Support and Training | Benefit from access to technical documentation, training programs, and support from MailStore to effectively assist your clients. |
| Lead Generation Programs | Potential participation in lead generation initiatives and receive qualified leads from MailStore. |
| Solution for a Wide Range of Businesses | MailStore caters to SMBs and enterprises, providing a large potential customer base. |
| Easy to Deploy and Manage | MailStore’s relative ease of deployment and management can reduce the support burden for resellers. |
| Positive Customer Impact | Offer a solution that helps businesses with compliance, storage management, and data accessibility, leading to satisfied clients. |
MailStore primarily uses a perpetual licensing model with optional subscription for updates and support. Here are the key aspects of their licensing:
- Perpetual License: You purchase the software license upfront, and you own that version of the software indefinitely.
- User-Based Licensing: Licensing is typically based on the number of licensed users. A licensed user is generally defined as a user whose mailbox is being archived.
- Server License: A base server license is required for each installation of the MailStore Server software.
- Optional Subscription for Updates & Support: While the software license is perpetual, access to software updates and technical support requires an active subscription. This is typically purchased for a specific period (e.g., 1, 3, or 5 years).
- MailStore Service Provider Edition (SPE): For managed service providers (MSPs) or hosting providers, MailStore offers a Service Provider Edition with different licensing models suitable for their multi-tenant environments.
- Volume Discounts: MailStore offers volume discounts for larger deployments, making it more cost-effective for organisations with a significant number of users.
- Free Trial: MailStore offers a free trial version of the software, allowing organisations to test its functionality before purchasing.
To obtain accurate pricing, please contact us and we’ll put you in touch with one of our authorised resellers.
MailStore competes with various other email archiving solutions. Here’s a comparison with some notable alternatives:
- Veritas Enterprise Vault: A more enterprise-grade solution with a broader feature set and often higher complexity and cost, suitable for very large organisations.
- Proofpoint Enterprise Archive: Focuses heavily on compliance and security features, often targeting larger enterprises with stringent regulatory requirements.
- Mimecast: Offers a comprehensive suite of cloud-based email security and archiving services, with a strong emphasis on security.
- Barracuda Message Archiver: Provides both appliance-based and cloud-based archiving solutions, known for its ease of use and straightforward deployment.
- GFI Archiver: Another popular option for SMBs, offering similar features to MailStore.
- Microsoft Purview (Compliance): For organisations heavily invested in the Microsoft ecosystem, Purview offers archiving and eDiscovery capabilities integrated within Microsoft 365.
- Focus on SMBs: MailStore is particularly well-suited for small and medium-sized businesses, offering a balance of features and affordability.
- Perpetual Licensing: The perpetual license model can be attractive to organisations that prefer a one-time software purchase rather than a recurring subscription.
- Ease of Use and Deployment: MailStore is generally considered relatively easy to install, configure, and manage compared to some more complex enterprise solutions.
- On-Premises Option: While many competitors are cloud-first, MailStore offers a strong on-premises deployment option, which can be important for organisations with specific data security or compliance requirements.
- Competitive Pricing: MailStore is often seen as a cost-effective solution compared to enterprise-level alternatives.
- Strong Search Capabilities: Its fast full-text search is a key benefit for end-users needing to find archived emails quickly.
MailStore is a robust and reliable email archiving solution that is particularly well-suited for SMBs. Its perpetual licensing model, ease of use, and comprehensive feature set make it a strong contender in the email archiving market. When considering MailStore, compare its features and pricing with alternatives to determine the best fit for your organisation’s size, compliance needs, and budget.